The Accounts Payable Specialist will manage the full-cycle AP process, maintain vendor relationships, and support month-end close activities. This role is ideal for someone who thrives in a fast-paced environment and has experience working within logistics, transportation, or distribution industries.

Key Responsibilities

• Process high-volume invoices accurately and in a timely manner.
• Review purchase orders, freight bills, and vendor statements for accuracy and proper approvals.
• Reconcile discrepancies related to billing, rates, freight charges, and payment terms.
• Prepare weekly payment runs (ACH, checks, wires).
• Maintain vendor files, W-9s, and ensure accurate 1099 reporting.
• Assist with month-end close, including accruals and AP aging analysis.
• Collaborate with operations, dispatch, and procurement teams to resolve invoice or payment issues.
• Monitor and respond to vendor inquiries with professionalism and urgency.
• Support internal audits and process improvement initiatives.

Qualifications

Required

• 3-6 years of accounts payable experience; logistics, supply chain, transportation, or warehousing industry experience strongly preferred.
• Strong understanding of AP processes, bookkeeping basics, and general accounting principles.
• Experience with ERP or accounting systems (SAP, NetSuite, Microsoft Dynamics, or similar).
• Intermediate Excel skills (sorting, filtering, VLOOKUP a plus).
• High degree of accuracy, attention to detail, and organizational skills.
• Strong communication skills and ability to work cross-functionally.

Preferred

• Associate or Bachelor's degree in Accounting, Finance, or Business.
• Experience processing high-volume freight invoices.
• Knowledge of freight billing, accessorial charges, and carrier invoicing.